2015-2016 Catalog 
    Aug 09, 2022  
2015-2016 Catalog [ARCHIVED CATALOG]

Student Records, Prior Learning, and Registration Procedures

Student Registration

Prior Learning Assessment

Student Records


Student ID (“A” Number)

The Student Identification Number is a randomly selected 8-digit number beginning with the letter “A” that has been created for students, faculty, and staff to protect an individual’s social security number (SSN). The “A” number is used by students to log into MyNSCC (Web for Students) to access grades, register, view holds, etc. Students are still required to disclose their SSN when they apply for admissions. This SSN is immediately converted to an “A” number for privacy. If a student wishes to not disclose his/her SSN, they should be aware that this could affect federal and/or state financial assistance.

Personal Identification Number (PIN)

A student’s personal identification number is used for verification purposes. The most common use is for access to the MyNSCC registration system. For more information or assistance using, resetting, or obtaining a PIN, please contact the Records Office at 615-353-3218 or the Computer Services Help Desk at 615-353-3678.

Confidentiality of Student Records

Nashville State Community College works in compliance with the Family Educational Rights and Privacy Act of 1974, as amended to protect the confidentiality of personally identifiable educational records of students and former students. Students have the right to inspect and review information contained in their educational records, to challenge the contents of their educational records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if the decision of the hearing panel is unacceptable.

“Directory information” concerning students is treated as public information and may be released to outside parties unless otherwise requested by the student. A student who desires not to have any or all directory information released must complete the appropriate form in the Records Office. The request shall remain in effect unless or until revoked by the student.

“Directory information” includes: Student name, address, telephone number, date of birth, major field of study, participation in recognized activities, dates of attendance, full-time/part-time status, degrees and awards received, and the most recent educational institution attended by the student.

Graduating/transferring students desiring non-disclosure after leaving Nashville State Community College must complete the request prior to the end of their last term. The request for non-disclosure will remain in effect until revoked by the student.

NSCC does not make a practice of supplying student lists to third parties. We reserve the right to limit distribution to on-campus departmental requests.

Students’ rights are outlined in the Nashville State Community College Student Policy Handbook .

Change of Name or Address

The Records Office should be informed of all changes in the student’s legal name, place of residence, mailing address, and telephone number. The college is not responsible for a student not receiving official information, if the student failed to notify the college of any of the changes stated above. Change of names requires documentation, i.e. marriage license, divorce decree, passport, or social security card. Please note that a driver’s license is not sufficient documentation for a change of name.

Registration Information

The schedule of courses contains the necessary information for registration. For more registration information, please refer to the Academic Calendar .

Official Registration

When students register for a term, the courses are not official until payment of all fees have been received in the Bursar’s Office. If fees have not been paid by the designated dates, students are purged (dropped) from all registered classes for the applicable term. The minimum load for a full-time student is 12 credit hours.

Change of Registration Drop/Add

A student desiring to add or drop a course must do so by the drop/add deadlines listed in the Academic Calendar . Courses dropped through the fourteenth calendar day from the first day of classes of each semester will not be entered on the student’s permanent record. Courses dropped after this period will be entered on the permanent record and assigned a grade of “W”.

Official Enrollment

Students are officially enrolled when all assessed fees have been paid. Enrollment verification requests will not be processed until the first day of class for the term requested.

Course Load

A part-time student carries an academic load of fewer than 12 credit hours. The maximum load for a student is 21 credit hours. A full-time student carries an academic load of 12 hours or more. When a student wishes to register for more than 21 credit hours, approval is required from either the Dean for Student Services, Division Dean, Satellite Campus Director, or Director of Records and Registration.

Honors College

The Honors College is open to new and currently enrolled students. First-semester freshmen should have a 26 ACT composite score or an 1100 SAT score. Returning or continuing students must have completed 12 hours with a cumulative GPA of 3.5 or higher. All applicants must submit an application form, a writing sample, and may be asked to participate in an interview with an honors committee representative. For more information and an application form, contact the Honors College Advisor at 615-353-3525.

Course Cancellations

NSCC reserves the right to cancel classes that do not have sufficient enrollment. Refer to the respective academic division for additional course cancellation information.

Waiver of Prerequisites

Under special circumstances, prerequisites may be waived and taken out of sequence. Approval to waive a prerequisite shall be the responsibility of the faculty, satellite campus director/coordinator, or the discipline dean. Students must still complete all courses required in the curriculum and meet minimum hours for graduation.

Attendance Policy

A student is expected to attend all scheduled classes and laboratories. Students should refer to each course syllabus to obtain the course attendance policies. A student who violates the instructor’s stated attendance policy may be subject to receive a grade of “FA” (Failed Attending) or “FN” (Failed Never Attended).

Withdrawing from the College

The “Drop/Add/Withdrawal Form” is available through the Records Office. The last day to withdraw from the college is listed in the Academic Calendar. Students enrolled in Continuing Education (special interest courses) that are not in sequence with the academic term will be informed of the established withdrawal date during the first class meeting. A student may appeal the withdrawal policy if they feel there is documented evidence of extreme personal hardship or such mitigating circumstances as the following:

  1. Injury or illness as verified by the student’s personal physician;
  2. Death in the family or other severe personal hardships as verified by the student’s parents, minister, physician, etc;
  3. Change in employment status (work schedule) as verified by the student’s employer, if no other class is available; or
  4. Job relocation as verified by the student’s employer.

Such exceptions to the withdrawal policy must be approved by the Dean for Student Services.

A student has not officially withdrawn until the student submits the required form to the Records Office or officially withdraws from the course via MyNSCC. Students utilizing educational benefits from the Department of Veterans’ Affairs are responsible for any overpayment of benefits due to non-attendance of or withdrawal from any and all classes.

Final Exams

Final exams are customarily held in all subjects at the end of each semester. The final exam schedule is posted on the NSCC Web site. Absence from an examination, without permission from the instructor, may result in a failing grade for the course.

Transcript of Academic Record

The Records Office maintains permanent academic records for each student. All transcript requests must be in writing; therefore, no telephone requests will be honored. Faxed or mailed requests require a student signature and copy of picture ID. Official transcripts will be sent directly to another educational institution or business. Unofficial (student) copies are issued to students and advisors. In all cases, financial obligations to the college must be fulfilled before a transcript will be issued. Furthermore, transcript requests will be held for a maximum of 30 days to allow the student time to clear the financial hold; after 30 days, the student must re-submit the transcript request as the previous request will be disregarded.

Normally, transcripts will be sent within 48-72 hours after receiving the request from a student. Starting July 1, 2015, there will be no charge for transcripts. However, the Records Office reserves the right to restrict the number of transcripts a student can request at any given time if it is deemed excessive. Unofficial student transcripts can be accessed via MyNSCC. Proper identification will be required for all transcript requests made in person.

Student records are maintained for academic purposes. These records allow the college to validate a student’s academic performance. All requests to review a student’s record require the student’s written authorization, except as provided by the Family Educational Rights and Privacy Act of 1974, as amended.

Students will not be able to obtain any official documents given to the Records Office since that document becomes the property of NSCC. Once an official document has been given to the Records Office, the document is imaged and the original document is destroyed.

College Transfer Credit

Credit will be awarded to transfer students when the following standards are met:

  1. The student must matriculate (enroll) at NSCC.
  2. Official college or university transcripts from each institution are on file in the student’s NSCC academic record.
  3. All courses will be transferred in (including withdrawals and failures) that are undergraduate level, per the Tennessee Board of Regents (TBR) Policy: 02:01:00:00.
  4. NSCC does not transfer in GPA’s from other institutions. Only courses taken at NSCC will be used to compute the students GPA.

U.S. Military Schools

Nashville State Community College recognizes and awards credit for military service schools in which the student has satisfactorily completed a course. Training is evaluated using the American Council on Education’s (ACE) Guide to the Evaluation of Educational Experiences in the Armed Services.

If necessary, other recognized publications may be consulted in the evaluation of armed service schools. No more than 50% of the credit hours required to obtain an Associate’s degree or certificate may be earned through military service schools.

The student must provide the Records Office the required documentation for the evaluation of military training.

Veterans’ Benefits

Veterans and eligible dependents of veterans who wish to apply for educational benefits from the Veterans Administration (VA) should contact the Coordinator of Veterans’ Services at 615-353-3211 to complete the necessary forms. To be certified, a student must submit the “Request for Certification” form each semester. Also, if the student would like their fees deferred, they must also submit the “Deferment Request” form each semester. While on deferment, the student assumes responsibility for payment of fees in full to the college by the last day of classes for the semester; if the student does not pay by the last day of the semester, they may not be eligible for deferment in the future.

Eligibility for Deferment of Payment of Tuition and Fees by Certain Eligible Students Receiving U.S. Department of Veterans Affairs or Other Governmentally Funded Educational Assistance Benefits

Service Members, Veterans, and Dependents of Veterans who are eligible beneficiaries of U.S. Department of Veterans Affairs educational benefits or other governmentally-funded educational assistance, subject to the conditions and guidelines set forth in Tennessee Code Annotated 49-7-104 as amended, may elect, upon formal application, to defer payment of required tuition and fees until the final day of the term. The amount of the deferment shall not exceed the total monetary benefits to be received for the term. Students who have been granted deferments are expected to make timely payments on their outstanding tuition and fee balance. Eligibility for such deferment shall terminate if the student fails to abide by any applicable rule or regulations. This notice is published pursuant to Public Chapter 279, Acts of 2003, effective July 1, 2003. To apply for deferment, contact the Coordinator of Veterans’ Services at 615-353-3211.

Prior Learning Assessment

Advanced Standing

Matriculated (enrolled) students at Nashville State Community College may meet some course requirements for graduation through course waivers and substitutions; college transfer credit; credit by examination; the college-level examination program (CLEP); advanced placement examinations; prior work experience; high school, career, and vocational education experience; and U.S. Military training and experience. Documentation of any of these alternate methods of meeting requirements must be filed in the Records Office prior to the beginning of the semester in which the student will graduate. If this documentation is not on file, the student’s graduation date may be delayed. Students who are not enrolled at Nashville State Community College are not eligible for any advanced standing program.

Credit by Examination

Credit by Examination permits students to earn full credit for NSCC college-level courses through successful completion of comprehensive examinations. Program requirements differ. Students must consult the appropriate dean for requirements in their major.

To be eligible for Credit by Examination, a student:

  1. Must be currently enrolled in classes at NSCC; and
  2. Must meet any prerequisite requirement established for the course for which the exam is requested.

In many programs, students:

  1. May not pursue Credit by Examination where credit in an equivalent or more advanced course has been earned, or a course successfully completed (including audited courses); and
  2. Must apply for and complete the examination within seven calendar days from the first day of class of the current term.

To apply for Credit by Examination, a student must obtain the Request for Credit by Examination form from the Records Office. The student must possess and demonstrate the requisite knowledge and skills for the course being challenged and receive the advisor’s approval to take the exam. The student then submits the form to the discipline Dean. Permission to take the challenge examination may be denied if the advisor or Dean determines that the student does not have a valid basis for the request. The decision of the Dean is final.

Upon approval by the Dean, the student must pay the $75.00 examination fee (non-refundable) to the Bursar’s Office and present the receipt to the instructor responsible for administering the exam.

For successful completion of Credit by Examination, a student must achieve a minimum of 75% on the examination. The credit will be recorded on the student’s academic transcript as “Advanced Standing – Credit by Examination” and does not affect the student’s GPA.

Students currently enrolled in the course for which they successfully complete Credit by Examination will be dropped from the course and receive full refund of payments related to the course.

Credit by Examination is limited to a maximum of 20 semester hours and does not apply toward residency requirements for graduation. Students intending to transfer should consult with the college or university to which they are applying about the transferability of Credit by Examination hours.

Credit for Prior Work Experience (Portfolio Assessment)

If a student pursuing a degree or certificate has work experience that has provided a background similar to that of a course in their major curriculum, they may request that the department responsible for the course evaluate the work experience for credit purposes. Students should provide the department with evidence of work performed, e.g., copies of drawings, reports, or other documents, which would verify the type of work performed and/or a letter from the employer verifying the time that they were employed and performed the work. If the work experience is adequate for credit, the Dean will submit the necessary form to the Records Office for processing.

High School and Vocational Education Experience

A student who has high school, vocational, or other credit that may relate to the program of study being pursued at NSCC, may be eligible for advanced standing credit. NSCC has formal articulation agreements with many high schools that outline the possibilities of credit for work at the high school level.

The student must request review by the Dean responsible for the course or courses that relate to the previous educational experience. This educational experience will be evaluated by the Dean to determine if the experience provides mastery of 80 percent of the competencies contained in the course required in the student’s major. The student must provide an articulation application, high school transcript, and/or documentation of the type of work performed in the course.

Dual Credit

Dual Credit is a program that allows Career and Technical Education high school students the opportunity to earn college credits for college courses that are equivalent to the high school course(s) they are taking. College credit is earned by passing a comprehensive test that covers the competencies of the college course.

College credit earned through Dual Credit will transfer to other post-secondary institutions at the discretion of the receiving institution. It is up to the individual student to contact the receiving college/university to verify if the credit earned will transfer.

Students must complete the “Permission to Test for Dual Credit” application and submit it to NSCC along with a copy of their high school transcript and the $25 exam fee. The exam is administered at the high school. Students must test by the end of the NSCC Summer semester of the year they graduate from high school to participate in Dual Credit.

Requirements to test for Dual Credit:

  • Earn at least a “C” final grade in the high school course(s) that are equivalent to the NSCC course(s) attempting to earn credit for.
  • Complete and submit the “Permission to Test for Dual Credit” application.
  • Submit a high school transcript verifying completion of or enrollment in required high school course(s).
  • Submit a check or money order for $25 (made out to NSCC). NO CASH please.

NSCC Dual Credit Options

  High School Courses Equivalent NSCC Courses
1. Teaching as a Profession I, II & III EDUC 2010 - Introduction to Teaching  & EDUC 2200 - Instructional Technology  
2. 3 Engineering Technology courses ENGT 1000 - Intro to Engr Technology  
3. CAD I & II ENGT 1150 - Technical Graphics  & CAD 1200 - Computer-Aided Drafting I  
4. CAD 1, CAD II & Advanced Drafting and Design CAD 1650 - 3-D Design with Revit Arch I  
5. Networking Essentials CPT 1510 - A+ IT Essentials  
6. Programming & Software Development (completion of pathway) CIS 1030 - Program Logic and Design  
7. Digital Electronics EETH 1400 - Digital Electronics  & EETH 1405 - Digital Electronics Lab  
8. Culinary Arts I, II & III CULA 1200 - Sanitation and Food Safety  & CULA 1320 - Culinary I (Fundamentals)  *
*Student must have ServSafe certification to receive credit.
9. Greenhouse Management HORT 1010 - Intro to Horticulture  
10. Criminal Justice I
Criminal Justice II
Criminal Justice III
CRMJ 1010 - Intro to Criminal Justice 
CRMJ 1040 - Criminal Investigation 
CRMJ 1087 - Basic Crime Scene Invest  
11. Personal Finance BUSN 1300 - Personal Finance  
12. Banking and Finance FIN 1110 - Principles of Banking  
13. Business Management BUSN 1305 - Introduction to Business  
14. Dev. Community Leaders I & II BUSN 2311 - Leadership  
15. Marketing I & Management Principles BUSN 2380 - Principles of Marketing  
16. Wholesale Logistics LOGI 1000 - Supply Chain Management  
17. Entrepreneurship ENTR 1600 - Entrepreneurship  
18. Construction (completion of pathway) CIT 1220 - Materials/Methods Construction  
19. Audio Technology I, II, & III MST 1130 - Studio Recording I  & MST 1240 - Digital Audio Production I  
20. Broadcasting I, II, & III COM 2010 - Digital Video I  
21. Music & Industry Survey MST 1210 - The Business of Music  
22. 3 courses in Health Science BIOL 1000 - Medical Terminology  
For more information, contact NSCC High School Programs at 615-353-3269 or e-mail highschoolprograms@nscc.edu.


Professional Certification Exams

Students may receive advanced standing credit by successfully completing recognized professional certification exams. Official examination results should be submitted to the Records Office if the exam is completed after the student has been admitted to NSCC.

Equivalencies for the Certified Administrative Professional Exam

A currently enrolled student may receive advanced standing credit by successfully completing the Certified Administrative Professional Exam (CAP). The student may receive the following credits based on verification of successful completion of the exam:

Course     Credits  
OAD 2840 - Office Procedures 
BUSN 1305 - Introduction to Business 
BUSN 2350 - Organizational Behavior  
OAD 1117 - Business Communications 
BUSN 2330 - Principles of Management 
BUSN 2340 - Human Resource Management  


Students should consult with their advisor when requesting credit earned through the CAP.

Students who completed the CPS prior to November 2011, may qualify for degree credit upon submission of test results before August 2012. Consult with your program academic advisor to determine the eligibility for that credit.

For more information on this exam, please visit the International Association of Administrative Professionals (IAAP) website (www.iap-hq.org). Students should consult their assigned advisor for scheduling of courses prior to the exam to ensure maximum credit for the exam.

The National College Credit Recommendation Service (National CCRS—Previously PONSI)

Credit may also be granted for appropriate educational experience listed in the Directory of the National Program on Noncollegiate Sponsored Instruction and in The National Guide to Educational Credit for Training Programs by the American Council on Education. If the educational experience is adequate for credit, the Dean will submit the necessary form to the Records Office for processing.

College Board Advanced Placement Examinations

NSCC will award advanced standing credit to entering students based upon Advanced Placement Examination results. Scores ranging from 3 to 5 will be awarded appropriate credit. Students take the Advanced Placement exams at their high schools. No fees are charged for awarding this credit. Official College Board AP exam scores should be submitted to the Records Office for processing.

Advance Standing Credit Awards for College Board Advance Placement Examinations

AP Exam   Score Credit Hours NSCC Course
Art History 3, 4, 5 3 ARTH 2010  
Biology 3
4, 5
(BIOL 1010 ) or (BIOL 1110 )
(BIOL 1010  & 1020 ) or (BIOL 1110  & 1120 )
Calculus AB 3
4, 5
MATH 1830 
(MATH 1830 ) or (MATH 1910 )
Calculus BC 3, 4, 5 3 MATH 1910  & MATH 1920  
Chemistry 3
4, 5
CHEM 1110 
CHEM 1110  & CHEM 1120  
Chinese Language & Culture 3
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
Computer Science A 3, 4, 5 4 CISP 1010  
Macroeconomics 3, 4, 5 3 ECON 2010  
Microeconomics 3, 4, 5 3 ECON 2020  
English Language 3
4, 5
ENGL 1010 
ENGL 1010  & ENGL 1020  
English Literature 3, 4, 5 6 ENGL 2210  & 2220  
Environmental Science 3, 4, 5 4 BIOL 2115  
European History 3, 4, 5 6 HSGE 1999 (General Education History)
French Language & Culture 3
FREN 1010  & 1020 
FREN 1010 , 1020  & 2010 
FREN 1010 , 1020 , 2010  & 2020  
German Language & Culture 3
GERM 1010 & 1020
GERM 1010, 1020 & FRLG 1999 (3 Credits)
GERM 1010, 1020, FRLG 1999 (6 Credits)
Comparative Government & Politics 3, 4, 5 3 SSGE 1999 (General Education Social Science Elective)
U.S. Gov’t & Politics 3, 4, 5 3 POLS 1030  
Human Geography 3, 4, 5 3 SSGE 1999 (General Education Social Science Elective)
Italian Language & Culture 3
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
Japanese Language & Culture 3
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
Latin 3
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
FRLG 1999 (Foreign Language Elective)
Music Theory 3, 4, 5 3 MUS 1020   
Physics B 3
4, 5
PHYS 2010 
PHYS 2010  & 2020  
Physics C 3, 4, 5
3, 4, 5
PHYS 2110  (Pt. 1)
PHYS 2120  (Pt. 2)
Psychology 3, 4, 5 3 PSYC 1030  
Spanish Language 3
SPAN 1010  & 1020 
SPAN 1010 , 1020  & 2010 
SPAN 1010 , 1020 , 2010  & 2020  
Statistics 3, 4, 5 3 MATH 1530  
Studio Art Drawing 3, 4, 5 3 ARTP 1010  
Studio Art 2D Design 3, 4, 5 3 ARTP 1110  
Studio Art 3D Design 3, 4, 5 3 ARTP 1120  
U.S. History 3, 4, 5 6 HIST 2010  & 2020  
U.S. Government & Politics 3, 4, 5 3 POLS 1030  
World History 3, 4, 5 6 HIST 1110  & HIST 1120  

College-Level Examination Program (CLEP)

Register for an appointment at one of these campuses by going to their website and choosing CLEP:

CLEP is a program of “credit by examination” which offers individuals an opportunity to earn college credit without enrolling in specific college courses. College-level competencies may have been acquired through personal reading, formal study, job experience, volunteer experience, correspondence courses, military training, or advanced high school courses.

CLEP exams are offered each Tuesday and Thursday morning (excluding holidays) at 9:00 a.m. in the NSCC Testing Center. Appointments should be made in advance.

The total cost is $105 per examination: CLEP charges $80 per exam and prefers it be charged to American Express, MasterCard, or Visa. NSCC charges $25 per exam for test administration and requires it be paid by check or money order.

For additional information about the NSCC CLEP test, contact the Testing Center at 615-353-3564. For information regarding obtaining CLEP Scores, please contact CLEP at 1-800-257-9558 or visit their Web site at www.collegeboard.com/clep.

CLEP Examinations with NSCC Course Equivalencies

CLEP EXAMINATION Score Credit Hours Equivalent Course
American Government 50 3 POLS 1030  
American Literature 50 6 ENGL 2110  & 2120  
Analyzing and Interpreting Literature 50 6 ENGL 2010  & 2020  
Biology 50 8 BIOL 1110  & BIOL 1120  
Calculus 50 4 MATH 1910  
Chemistry 50 8 CHEM 1110  & 1120  
College Algebra 50 3 (MATH 1130 ) or (MATH 1630 )
College Composition (also Freshman) 50 6 ENGL 1010  & ENGL 1020  
College Composition Modular 50 6 ENGL 1010  & ENGL 1020  
College Mathematics 50 3 MATH 1010  
English Literature 50 6 (ENGL 2010  & 2020 ) or (ENGL 2210  & 2220 )
Financial Accounting 50 3 ACCT 1010  
French Language, Level 1 50 6 FREN 1010  & 1020  
French Language, Level 2 59 12 FREN 1010 , 1020 , 2010  & 2020  
German Language, Level 1 50 6 GERM 1010 & 1020
German Language, Level 2 60 12 GERM 1010, 1020, & GERM 1999 (6 Credits)
History of the United States I 50 3 HIST 2010  
History of the United States II 50 3 HIST 2020  
Human Growth and Development 50 3 PSYC 2130  
Humanities 50 6 HMGE 1999 (Humanities General Education)
Information Systems & Computer Applications 50 3 INFS 1010  
Introduction to Educational Psychology 50 3 (PSYC 2100 ) or (EDUC 2110 )
Introductory Business Law 50 3 BUS 2600
Introductory Psychology 50 3 PSYC 1030  
Introductory Sociology 50 3 SOCI 1010  
Natural Sciences 50 8 BIOL 1010  & 1020  
Precalculus 50 3 MATH 1710  
Principles of Macroeconomics 50 3 ECON 2010  
Principles of Management 50 3 BUSN 2330  
Principles of Marketing 50 3 BUSN 2380  
Principles of Microeconomics 50 3 ECON 2020  
Social Sciences & History 50 6 SSGE 1999 (General Education Social Science)
Spanish Language, Level 1 50 6 SPAN 1010  & 1020  
Spanish Language, Level 2 63 12 SPAN 1010 , 1020 , 2010  & 2020  
Western Civilization I 50 3 HIST 1110  
Western Civilization II 50 3 HIST 1120  

Student Records

Grading System

The following grading system is used at Nashville State Community College:

Grade   Quality Points/Grade
Points Values per
Semester Credit Hour
A Superior 4  
B Excellent 3  
C Average 2  
D* Passing, but below average 1  
F Failure 0  
FA Failure, Attendance-Related (unofficial withdrawal) 0  
FN Failure, Never Attended Class (unofficial withdrawal) 0  

* This grade is not used for any remedial or developmental course.

Other marks which may appear on the grade report and/or transcripts are as follows: 

W Withdrawal – withdrawal from course initiated by the student.
I Incomplete – The “I” indicates that the student has not completed all of the course work due to such extenuating circumstances as personal illness, death in the family, or other justifiable reasons. If the “I” grade is not removed by the deadline, it will be automatically change to an “F”. The deadlines for removal are in the Records Office and listed on Academic Calendars found in the catalog and all printed schedules.
X Continuation – The “X” indicates the student attempted a remedial or developmental course, but progress was not sufficient to warrant a grade. It carries no connotation of failure. It indicates the student, upon the advice of the instructor, should register for the same course and takes more time to earn a grade. The “X” grade is restricted to use in the R/D courses. An overall maximum of 15 semester hours of “X” is allowed. Veterans who are receiving educational benefits cannot be awarded an “X” grade in any course.
AU Audit (see requirements for auditing a course elsewhere in this catalog).
NR No grade reported. This grade is assigned when a grade is not issued by the instructor of the course.

Grades of “W”, “I”, “X”, “AU”, and “NR” have no grade point value and are not used in computing grade point average.

Grade Point Average

The academic standing of a student is expressed in terms of a quality point average (QPA)/grade point average (GPA). When a course is completed, the number of grade points earned is determined by multiplying the credit hours earned for that course by the grade points assigned to the letter grade earned. Examples on calculating a GPA are found on the Records Office website: www.nscc.edu/records.

Dean’s List

Degree-seeking students who achieve a term QPA/GPA of at least 3.5 during any semester in which they are at least part-time (six hours) will be listed on the Dean’s List based on college-level course work.

Repeating Courses

For the purpose of raising a grade point average, a student may only repeat a course in which the previous grade earned is “C” or lower. The Academic Dean of the discipline course must approve any exception to this before the student registers to repeat the course. When a course is repeated for the first time, the last grade earned is used in the calculation of the student’s quality/grade point average. The grade earned in the third and subsequent attempts will be used in calculating the QPA/GPA. The credit hours earned by repeating a course will be counted only one time in the cumulative total hours earned. In all instances, the last grade earned is used to determine whether the student meets graduation requirements.

Academic Fresh Start - TBR Policy: 02:03:01:01

A. “Academic Fresh Start” is a plan of academic forgiveness which allows undergraduate students who have experienced academic difficulty to make a clean start upon returning to college after an extended absence.

B. The Academic Fresh Start allows eligible students to resume study without being penalized for his/her past unsatisfactory scholarship and signals the initiation of a new QPA/GPA to be used for determining academic standing.

C. The Academic Fresh Start allows eligible students to resume study without being penalized for his/her past unsatisfactory scholarship and signals the initiation of a new QPA/GPA to be used for determining academic standing.

Institutional Terms of the Fresh Start

  1. The student must not have been enrolled at a higher education institution for a period of four years.
  2. The student must not have earned a credential (degree, certificate, diploma, etc.) from another higher education institution previously.
  3. Courses in which a grade of “F” (and “D” grades if they can’t be used to count toward the degree) will be excluded from the students GPA and earned hours but will remain as part of the academic record.
  4. Complete and submit the Academic Fresh Start form to the Director of Records and Registration in the Records Office. The form can be found on the Records website at the following address: www.nscc.edu/records. If approved, the student is only granted an Academic Fresh Start once.

Grade Appeals

A student who believes that an error has been made in the grade assigned for a given course has through the end of the following term in which the grade was earned to request a review of the grade in question. A student must first confer with the instructor. If the problem cannot be resolved, the student may initiate the appeal procedure. All appeals should be submitted in writing to the Dean for Student Services Office.

Retention Standards

TBR Policy: 02:03:01:01 Associate Degree Programs and Certificate Programs

The minimum quality/grade point average to achieve the Associate Degree or Certificate is 2.0. To establish a measure of academic standing, a table of minimum retention standards has been established. The following table describes minimum cumulative grade point average required for the credit hours attempted and is designed to serve as a guide to students who fall below the 2.0 cumulative grade point average.

GPA Hours: Minimum Cumulative GPA:  
0 – 14  
14.1 – 26 1.0  
26.1 – 40 1.4  
40.1 – 48 1.7  
48.1 – 56 1.9  
56.1 and above 2.0  

Academic Probation and Suspension

Academic probation and suspension is based on the college’s retention standards as described previously.

Probation: Once a student falls below the minimum cumulative GPA, they will be placed on a probationary status. While on probation, the student must attain a minimum term GPA of a 2.0. The student will remain on probation until the minimum required cumulative GPA is attained. However, if the student falls below a term GPA of 2.0 while on probation, the student will be placed on a one-term suspension. Note: If a student is placed on suspension during the spring term, the suspension is applied to both the following summer and fall terms and thus the student would not be eligible for re-enrollment until the spring term of the following year under a post-suspension probationary status.

Suspension: While on a probationary status, if a student fails to attain a 2.0 term GPA, they will be placed on a one-term suspension. When a student returns from a suspension, they will be placed on a post-suspension probationary status. The student will remain on a post-suspension probationary status as long as they attain a term GPA of 2.0 or get their cumulative GPA back up to the minimum standard. If the student fails to attain a term GPA of a 2.0 while on a post-suspension probationary status, they will be placed on suspension for two-terms. Note: Once placed on suspension, if the student has pre-registered for any courses in the next term(s) of enrollment, all courses will be dropped.

Students will be notified in writing at the end of the term if they have been placed on probation or suspension by the Records Office. However, academic standing is not contingent upon receipt of the letter. Students should check their academic standing via MyNSCC at the end of each term.

Academic Action Appeals

A student may appeal an academic action if he/she believes extenuating circumstances or unusual hardship affected his or her ability to achieve the minimum academic standard. A written appeal must be submitted to the Director of Records and Registration prior to the official first day of class for the appeal term. The appeal must outline the reasons for the request in addition to submitting any supporting documentation. The Academic Appeals Committee will review and make a final determination regarding the action; notification will be sent to the student regarding the decision.

Students receiving Veterans Education benefits will not be certified to the Department of Veterans Affairs if enrollment is based on a second consecutive waiver of Academic Suspension.

Tennessee Reverse Transfer

TBR Policy: 02:02:00:02

“Reverse Transfer is a process that allows a student who completed a minimum of 15 hours at a participating Tennessee two-year institution and transferring to a participating Tennessee four-year institution to combine college credits from both institutions and apply them toward an associate degree.”

For more information, visit the Tennessee Reverse Transfer website at www.tntransferpathway.org/reverse-pathways/tennessee-reverse-transfer.

Associate Degrees and Certificate Requirements

It is the student’s responsibility to insure that all requirements for graduation are met. Students pursuing an Associate’s degree or certificate must satisfy the general and specific requirements as outlined in the current catalog option. No student will be issued a degree or certificate until all debts and obligations to the college have been satisfied.

Catalog Option

A student’s program requirements are determined by the catalog in effect the term the student is initially admitted into the degree or certificate program. If a student elects to change programs or to change to a different area of concentration within a major, the requirements of the catalog currently in effect at the time of the change will apply. Any student may elect to graduate in accordance with the requirements of a catalog published after the student’s initial program catalog. However, the student must declare the option for change of catalog no later than the deadline for filing his/her Intent to Graduate. A student who does not remain active and reapplies for admission into a program will be subject to the catalog in effect at the time of reapplication.

Credit Hours

A minimum of 750 minutes of classroom instruction (excluding registration and final exams) is required per Student Credit Hour. Non-instruction credit is recorded in continuing education units (CEU’s). One CEU requires 10 contact hours of participation in an organized continuing education experience under qualified instruction.

Classification of Students

A student who has completed fewer than 30 credit hours shall be classified as a freshman. A sophomore must have completed 30 or more hours of college-level course work or a combination of course work and transfer credit.

Requests for Academic Waiver

Students who wish to request waivers or exceptions to any academic regulation or requirement must submit requests in writing to the Vice President of Academic Affairs or designee.

Course Waivers and Substitutions

An advisor may recommend that a student request a course waiver if the student has had training or experience in a subject area. A course waiver is appropriate if the material has been mastered through means other than formal academic course work or in a course closely related to the course in question. A course substitution is appropriate only if material has been mastered through a similar course within the college or if co-op credit has been earned as defined in the college catalog. There is no fee for course waivers and substitutions. Course waivers may reduce the total credit hours or number of courses required for the degree or certificate, but in no case can the number of credit hours required for the Associate’s degree be fewer than 60.

To process a course waiver or substitution, students should initiate the appropriate substitution form through their academic advisors. The Dean in the academic area in which the course is offered must approve the waiver or substitution, and the Records Office will complete the substitution process.

Degrees and Concentrations

NSCC students may earn only one A.A. degree and one A.S. Degree. Students desiring a second degree from NSCC must complete a minimum of 15 additional credit hours beyond the requirements for the first degree. All additional credit hours for the second degree must be completed at NSCC.

Associate of Applied Science Degree students may complete requirements for more than one concentration of study within the degree program by successfully completing all course requirements in both concentrations. A “Completion of a Second Major” form must be submitted for each concentration. No additional diploma will be awarded. “Completion of a Second Major” will be denoted on the student’s academic transcript.

Graduation Requirements

Residency Requirements

  1. Satisfactorily earn at least 25% of credit hours required for the degree through instruction delivered by NSCC. Any exception to this policy must be approved by the Vice President for Academic Affairs or designee.
  2. Students that have the residency requirement waived by the Vice President of Academic Affairs must take the waived course(s) within one year of the approved waived date.
  3. Students must be enrolled at NSCC in order to receive Advanced Standing credit to be used towards graduation requirements.

Graduation Requirements

  1. Complete a minimum of 60 semester hours required for the Associate’s degree and the appropriate number of hours required for a certificate. Credit hours earned in remedial or developmental courses are not counted to satisfy any graduation requirement.
  2. Earn a minimum GPA of 2.0 (“C” average in all collegiate-level courses.)
  3. All graduating students are required to complete an Intent to Graduate packet and submit it to the Records Office at least one term before the graduating term. Please note the filing deadlines posted below. Students who file after the posted deadline may not receive an evaluation prior to the start of the graduating term. Therefore, the student is encouraged to meet with their academic advisor to ensure they are on track to graduate.

Deadlines for Filing Graduation Intents:
Fall 2015: July 15, 2015
Spring 2016: October 28, 2015
Summer 2016: March 28, 2016

  1. Complete any required exit examinations in General Education, or in the major field of study. All degree students, excluding technical certificates, graduating from a Tennessee Board of Regents school are required to take a General Education Exit Exam.
  2. The approval of course waivers, substitutions, advanced standing credit, and credit by exam results must be on file in the Records Office before the end of the graduation term.
  3. Students with outstanding financial obligations/holds will not receive a diploma until such obligations are met.

For more information, go to www.nscc.edu

Graduation Honors

Candidates for the Associate’s degree or technical certificate who attain a final 3.5–3.74 cumulative grade point average will be graduated cum laude; candidates who attain a final 3.75–3.89 cumulative grade point average will be graduated magna cum laude. Candidates who attain a 3.90–4.00 cumulative grade point average will be graduated summa cum laude.

Nashville State holds one commencement ceremony per year. This ceremony is held at the end of each spring term. Diplomas are mailed to students at the end of the semester they graduate once degree requirements have been confirmed.